Vendor Invoice

In the Vendor Invoice module, the user can view or edit a single Vendor Invoice record. When an Invoice is first created, all active Vendor Costs for the Invoice’s Project that have not yet been invoiced will be added to the Invoice. The user can select which costs to include by clicking the Vendor Costs tab and selecting or deselecting those costs.

Clicking cancels out the invoice.

Additional information can be found on the Vendor Costs, Vendor Payments, Custom Fields, and Attachments tabs.

Click Common Buttons for a description of the buttons found throughout the system and their uses.

Field	Description
Vendor	This field is read only.
Invoice	This field is read only and will be hidden when creating a new record. The system automatically will assign a unique number based on the Vendor Payment Invoice Number Length Configuration Variable and prefixed with the value defined in the Vendor Payment Invoice Number Prefix Configuration Variable.
Project	The user can select from the list of available choices, including the Master Project. This field is required when adding a record and read only when editing an existing record.
Status	This field is read only when editing a record and hidden when adding a new record.
Amount	This field is read only when editing a record and hidden when adding a new record. The value of this field is derived from the grand total of the Vendor Costs List page.
Invoice Date	This field is required and allows future dates if the Status field is set to In-process or Open.
Comment	This field can hold up to 200 characters.
Reference Number	This field can hold up to 25 characters.
Due Date	This field allows future dates.