Vendor Costs List

The Vendor Costs List page displays the list of vendor costs. This page is visible when the Enable Site Budgets Configuration Variable is set to True. The user can filter by Budget Line Item, Project, Active/Inactive Records, or enter a word or string in the Search filter and press enter to find a specific item. To remove all search options, click the button. The user can edit an item by clicking , which opens the Vendor Cost module.

 

Click Common Buttons for a description of the buttons found throughout the system and their uses.

 

 

 

Field

Description

The user must select the vendor from the drop down list. Institutions are marked as Vendors on the Vendor module of the Global Institution page. Once selected, an icon will display the status of the current Site Visit Report.

= Vendor Active checkbox is checked on Institution Vendor Dialog

= Vendor Active checkbox is unchecked on Institution Vendor Dialog

Search Fields

 

Budget Line Item

The user can filter the records on the different budget line items listed.

Project

The user can filter the records on the different projects, including the Master Project, listed in the system. The Master Project is an Application configuration variable that allows the user the ability to assign costs that do not directly correspond to a specific project.

Records

The user can filter the records based on whether they are active or inactive, or simply select all records.

Search

The user can enter any word or string to see if it exists in the database.

Column Headings

 

Date*

This column displays the date of the vendor cost.

Project*

This column displays the project, including the Master Project, that the vendor cost is assigned.

Vendor*

This column displays the name of the vendor assigned the cost.

Vendor Cost*

This column displays the amount of the cost.

Budget Line Item*

This column displays the budget line item associated with the cost.

Qty*

This column displays the number of items associated with this cost.

Rate*

This column displays the amount of the charge.

Amount*

This column displays the total of the cost (Qty x Rate).

Invoice*

This column displays

Invoice Date*

This column displays the

 

* Click the column heading to sort in ascending or descending order.