Enrolled Subjects

The Enrolled Subjects page displays the list of enrolled subjects for the current site. Screen Failures are not included in this list. Subjects can be added manually or through a Data Import from another system.

 

The user can add an item by selecting Active under the Records filter and clicking or edit an item by clicking , which opens the Subject module. To find an item, enter a word or string in the Search filter and press enter. To remove all search options, click the button.

 

Columns can be sorted  in ascending or descending order by clicking the column heading.

 

Click Common Buttons for a description of the buttons found throughout the system and their uses.

 

 

 

Field

Description

Search Fields

 

Enroll Status

Records can be filtered by the Enrollment Status of each record. The available choices are:

  • Completed

  • Discontinued

  • Enrolled

Gender

Records can be filtered by the gender of each record. This filter will be hidden if the Enable Subject Gender configuration variable under the Enrollment configuration group is set to False. If visible, the available choices are:

  • Female

  • Male

  • Unknown - This choice will be hidden if the Enable Subject Gender Unknown configuration variable under the Enrollment configuration group is set to False.

Protocol Version

Records can be filtered based on the Protocol Version of each record. The available choices are the list of active Protocol Version records for the current Project.

Subject Group

Records can be filtered based on the Subject Group of each record. The available choices are the list of active Subject Group records for the current Project.

Records

The user can filter the institutions based on whether the records are active or inactive, or simply select all records.

Search

The user can enter any word or string to see if it exists in the institutions database.

Column Headings

 

Subject

This column lists the subject identification number.

Status

This column lists where the subject is in the study. The choices include:

    • Blank box = Enrolled

    • Check = Completed

    • Red X = Discontinued

Enrollment Date

This column lists the subject's enrollment date.

Gender

This column will be hidden if the Enable Subject Gender configuration variable under the Enrollment configuration group is set to False. If visible, the column includes:

  • Female

  • Male

  • Unknown - This choice will be hidden if the Enable Subject Gender Unknown configuration variable under the Enrollment configuration group is set to False.

Protocol Version

This column indicates the protocol version that was used when the subject was enrolled.

Subject Group

This column will be hidden if Subject Groups have not been defined for the current project.

Override Checkbox

A check in this column indicates that the budget was overridden by having an entry in the Override Budget field on the Subject module. This column will be hidden if the Enable Site Budgets configuration variable is set to “False”

Budget

This column will be hidden if the Enable Site Budgets configuration variable under the Finance and Budgets configuration group under the Finance and Budgets configuration group is set to False. If the column is visible and there is no budget set, the subject either was not assigned a protocol version in the Subject module or the budget was not mapped properly in the Budget Mapping module.

Comment

This column lists any comments or notes made for this subject.

Attachments

This column displays the number of documents attached to the record using X of Y, where Y is the total number of attachments, and X is the number that have been linked/uploaded. A check in front of the display indicates that all attachments have been linked or uploaded.