Vendor Costs

The Vendor Costs module displays Vendor Costs that have a status of Open, are linked to the Invoice’s Project, have not been Invoiced, and include any Vendor Costs that are already linked to this Vendor Invoice.

When the user clicks Include check box , the Vendor Cost will be toggled to either include or exclude the Vendor Cost from the Invoice and the check box(es) will be updated accordingly. The Amount field also will be updated. This action is immediate and cannot be undone by clicking the Cancel button.

When the user clicks button, all Vendor Costs displayed on this module will be included in the Vendor Invoice and the Include check boxes will be updated accordingly. The Amount field also will be updated. This action is immediate and cannot be undone by clicking the Cancel button.

When the user clicks button, all Vendor Costs displayed on this module will be removed from the Vendor Invoice and the check boxes will be updated accordingly. The Amount field also will be updated. This action is immediate and cannot be undone by clicking the Cancel button.

Clicking the Add New button or opens the Vendor Cost module. It will be hidden if no vendor has been selected or the selected Vendor has the Vendor is Inactive field unchecked on the Institution Vendor tab. Additional information can be found on the Vendor Invoice, Vendor Payments, Custom Fields (if defined), and Attachments tabs.

Click Common Buttons for a description of the buttons found throughout the system and their uses.

Vendor Costs Opened through Vendor Costs Link on Finance Menu

Vendor Costs Opened through Vendor Finance Overview Tab and Project Finance Costs Tab

Field	Description
Date	This column displays the date of the vendor cost.
Project	This column displays the project of the vendor cost and is only visible when opened through the Vendor Finance Overview Tab.
Vendor	This column displays the vendor and is only visible when opened through the Project Finance Costs tab.
Vendor Cost	This column displays the description of the vendor cost.
Budget Line Item	This column displays the line item on the budget assigned to this cost and is only visible when opened through the Project Finance Costs tab and Vendor Finance Overview Tab.
Qty	This column displays the number of items that pertain to this vendor cost.
Rate	This column displays the cost of the each vendor cost.
Amount	This column displays the total of the vendor cost by multiplying the Qty by the Rate.
Invoice	This column displays the amount of the invoice.